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TRAVELEDGE can provide a full range of professional
event management services to guarantee the success of
your meeting, incentives, conferences and events (MICE). We can manage your event
right from the initial brief to the final reconciliation
of the accounts, keeping you in complete control at all
times. In effect, we function as your expert team providing
advice, ideas and a full range of professional services
at every stage.
Whether the meeting is across town, the other side of the country, or anywhere in the world, TRAVELEDGE team manages all aspects of an event. Our event personnel are actually conference travel professionals, supported by internal teams who are specialists in the conference travel market.
In sum, we are a focused, success driven conference travel organization, with the aim of meeting our clients' objectives within the stipulated budget.
As you are aware, conferences are held for any number of business reasons, and can range in size from a few carefully selected participants to an entire congress, comprising hundreds of participants, TRAVELEDGE has proved to be a champion in all aspects.
Some tailor made services from TRAVELEDGE regarding conference are:
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Site selection, screening and planning. |
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Accurate detailed budgeting. |
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Complete coordination of all travel arrangements. |
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Room accommodations, meeting space and hospitality suites. |
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Complete on-site meeting management. |
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Complete food and beverage functions. |
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Theme parties, props and accessories. |
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Awards ceremonies, grand openings and special events. |
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Entertainment, speakers and audio visual needs. |
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Programs and tours for spouses and guests. |
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Printed and promotional materials. |
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Arranging video conferencing. |
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Safety & security |
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| Site
selection, screening and planning |
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Offering some of the
finest venues, from a simple 3 star to 5 star deluxe
hotels & resorts. |
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Eco venues, rustic to ultra modern. |
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Every venue selected is equipped
with the latest in communication and the finest
of services. |
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Venues can be selected based on personal geographical preferences like hills, beaches, jungles or city based. |
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Venues can be selected based on
total participant size, conference hall size & connectivity
to railway station / airport. |
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Venues can be selected based on
journey time; from overnight to two hour drive. |
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| Accurate
detailed budgeting |
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Based on total number
of participants. |
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Based on number of days to be spend. |
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Based on package rate of the hotel. |
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Based on probable extra expense
to be incurred during the trip. |
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Based on sight seeing places to
be covered. |
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Based on type of events associated
to the conference. |
| Complete coordination
of all travel arrangements |
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Providing different
type of vehicle; from Chauffer driven to Luxury
Volvo bus. |
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Greeting & picking up from Railway
Station / Airport and transfer. |
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Booking of Railway coaches (Authorized
by IRCTC). |
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Booking of Airlines ticket / charter
flights. |
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Booking of cruiser. |
| Room accommodations,
meeting space, hospitality suites & meeting management |
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Screening & selection of rooms according to pax size. |
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Screening & selection of rooms according
to individual requirement, Comp policy, privacy,
seniority and view. |
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Making room allocation |
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Arranging conference hall which can be Theatrical, U shaped, Cluster, Board room, Class room |
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Other arrangements of the conference halls like sound system, head table, podium, LCD, screen, projector, white board, pad & pen |
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Theme arrangements in the hall with different props, danglers, posters, cutouts & banners. |
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| Complete food
and beverage functions |
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Selection of menu for
breakfast, lunch & dinner. |
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Selection of menu for cocktail/
evening snacks. |
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Screening & choice of dishes like
Starter, Veg, Non Veg , Dessert etc. |
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Selection of drinks from choice
of Mock tails, cocktails & soft drinks. |
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Timing of servings. |
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| Evening events |
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Arranging special theme
parties like Rajasthani nights, Goanese nights,
Arabian nights. |
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Arranging Corporate team building
games. |
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Proper decoration with the right
kind of props & accessories. |
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Preparing the stage for award giving
functions. |
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Special entertainment events with
DJ, Orchestra, Dance group, Bhangra, Gazal etc. |
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Arranging all kind of light & sound. |
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| Programs
and tours for spouses and guests |
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Shopping & sightseeing
tours. |
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Handicrafts & cooking demonstration. |
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Day picnic. |
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Family interactive games. |
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Proper utilization of the hotel facility like games room, swimming pool, message,
Jacuzzi, sauna bath, multygym etc.
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| Printed
and promotional materials |
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Printing of files, folders,
pad etc. |
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Printing of different promotional
materials pertaining to the meet. |
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Printing of T-shirts, caps, badges
etc. |
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Making promotional or motivational
films. |
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| Safety
and Security |
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Regarding hotel selection
in terms of fire exit, electrical connections, hygienic
kitchen. |
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Regarding vehicles. |
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Avoiding areas of political disturbance
and extreme climatic conditions. |
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Regarding adventure activities. |
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